CRJ

Contracts and Financial Administrator

US-MA-Boston
ID
2017-3188
Type
full-time
Boston
MA

Overview

Are you interested in working in a fast-paced environment with a tenacious group of big-thinking, results-focused, talented colleagues? Are you looking for a job where you can have real, system-level impact? Are you mission driven and interested in criminal justice reform?

If you answered “Yes!” to all of the above, read on.

The Crime and Justice Institute (CJI) at Community Resources for Justice (CRJ) is seeking a high-performing individual with strong project management skills to join our team as a finance and contract administrator.

 

About CJI at CRJ

Community Resources for Justice is a Boston-based non-profit organization working in criminal justice, juvenile justice, and social welfare systems.  In support of CRJ’s mission, its Crime and Justice Institute, one of CRJ’s operating Divisions, provides nonpartisan consulting, policy analysis, and research services to improve public safety and the delivery of justice throughout the country.

 

CJI works with a diverse group of practitioners and policymakers throughout the criminal justice process, including corrections officials, police, courts, and political and community leaders. Our project teams provide technical assistance, training, consulting and evaluation services to support the development and implementation of evidence-based practices in juvenile and criminal justice, including policing, pretrial, courts, correctional institutions and probation/parole.

 

Responsibilities

Responsible for the development and management of CJI’s financial systems, including both annual operating and project-specific budgets.  Provide ongoing oversight of contracts and grants, and support CJI staff in all fiscal and contracting matters.

 

 

Primary responsibilities:  CJI, as a division of CRJ, has support from and partners with the CRJ Fiscal Department.  CJI’s current revenue is approximately $6m, which is a mix of federal, state, local and private dollars and most is raised from the US Department of Justice, Office of Justice Programs. 

 

 

Financial Management

  • Manage and monitor the revenue and expenditures of CJI’s many cost centers to ensure compliance with funder regulations and CRJ policy
  • Establish budget tracking processes for projects and communicate with project team via monthly budget meetings on each project
  • Anticipate and solve problems for staff on project budgets and finances
  • Establish systems to ensure projects are on budget including monitoring spending and burn rates, ensuring accurate tracking of expenses, and providing staff with regular cost-to-complete estimates
  • Coordinate with CRJ staff on the annual audit and any program or project audit
  • Serve as content area expert on the federal financial rules, training and conditions for CJI
  • Prepare CJI’s annual budget and forecasts , forecasts
  • Develop project budgets and contract proposals for grant submissions
  • Ensure timely and accurate reporting and documentation of fiscal matters

 

Contract Management

  • Oversee and approve the preparation of CJI invoices, personal expense reimbursements, and corporate credit cards for accuracy and assignment of cost centers
  • Monitor revenue recognition and financial reporting for contracts in coordination with CRJ Fiscal Office
  • Secure necessary information, complete forms and procure insurance as required by all contracts and monitor through the life of the contract
  • Ensure contract monitoring is complete and that all requirements have been met
  • Ensure state and federal lobbying compliance by working with CJI staff to track time and expenses, register as appropriate, and submit monthly and annual reports as required
  • Manage contract development process, including working with CJI staff on the scope of work, costs, and payment terms
  • Represent CJI in contract discussions and negotiate terms with vendors
  • Prepare master service agreements and contract amendments for vendors and consultants
  • Review vendor invoices, ensure deliverables have been met, and approve for payment
  • Serve as point of contact for all contract issues and payment requests
  • Engage legal support as necessary in consultation with the executive director

Qualifications

  • Bachelor degree in Accounting, Finance or related field or Master degree in related field
  • Five years applicable work experience
  • Strong financial systems orientation
  • Proficiency in Excel
  • Experienced not for profit financial professional and government contract accounting experience
  • Motivated and independent thinker
  • Demonstrated tact and diplomacy
  • Strong interpersonal communication skills and team effectiveness
  • Interest in mission driven work and familiarity with criminal justice systems a plus

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